Sports facilities often generate revenue from a variety of sources, such as court rentals, memberships, lessons, camps, classes, retail sales, and more. Revenue Categories help you organize these income streams so you can better understand your business performance and simplify your accounting.
By assigning a Revenue Category to each product or service in Swift, every sale is automatically classified under the appropriate category. You can also assign General Ledger (GL) Codes to map these categories to your accounting software such as QuickBooks, making reconciliation and financial reporting much easier.
Depending on your Swift subscription plan, you may have access to our QuickBooks integration, which allows you to seamlessly sync your financial data from Swift to QuickBooks: Refer to our QuickBooks Integration Guide
Assigning a Revenue Category
Revenue Categories can be assigned to the following item types:
Services
Rentals
Lessons
Classes
Camps
Memberships
Packages
How to create a Revenue Category
Open the item you want to categorize.
Scroll down to Advanced Settings.
Locate the Revenue Category section.
Select the appropriate category from the Category dropdown.
Click Save.
From that point forward, any revenue generated by that item will automatically be classified under the selected Revenue Category. This classification will appear throughout Swift's reporting, helping you better understand your business performance and export organized financial data when needed.
How to assign a Revenue Category to a Service
In Swift Admin, go to Services
Open the the service you would like to add a Revenue Category to
Scroll down and expand the Advanced Settings section
Locate the Revenue Category section
Select the appropriate category from the Category dropdown.
Click Save.
From that point forward, any revenue generated by that service will automatically be classified under the selected Revenue Category. This classification will appear throughout Swift's reporting, helping you better understand your business performance and export organized financial data when needed.
Assigning a GL Code to System Categories
In addition to the custom Revenue Categories you create, Swift includes several built-in System Categories that are used to automatically classify specific types of transactions.
These include:
Refunds
Custom Fees
Tax
Processing Fees
Discounts
Wallet Liability
Gift Card Liability
These categories are maintained by Swift and cannot be renamed or deleted, ensuring that system-generated transactions are categorized consistently.
Although the categories themselves cannot be modified, you can assign a General Ledger (GL) Code to each one so they can be mapped to your accounting software's chart of accounts.
To add or update a GL Code to a System Category:
In your Swift Admin account, go to Settings > Revenue Categories
Find the System Category you want to update
Click the pencil icon beside the category
Enter or update the GL Code
Click Save
Editing or Removing a Revenue Category
To edit a category you've created, click the "..." menu next to it and choose your action from there. Removing a category won't affect past transactions — your historical reports will stay accurate.
Viewing Revenue Category Data
Revenue (Accounting) Category and GL Code are available as columns in your Sales & Revenue Report. To run a Sales & Revenue report and view the relevant Accounting Category and GL Code column,
In Swift Admin, go to Reports > Sales & Revenue
Adjust the relevant fields and click the Run button
In the Data table, click the Columns option
Enable Accounting Category and/or GL Code
This makes it easy to see how revenue breaks down across categories, or to export the data as a CSV file for your bookkeeping.