The Calendar is the central hub for managing your facility's daily operations. Every scheduled booking, class, lesson, camp, rental, and unavailable time will appear here, giving you a complete overview of what's happening across your facility.

In addition to viewing your schedule, the Calendar is where you'll create, edit, reschedule, and manage bookings for your customers.

Because the Calendar is designed to be highly visual and interactive, we've included a short video below that walks through the interface and demonstrates the key features.

The Calendar offers multiple viewing options, allowing you to organize your schedule based on what you need to manage.

The Room View organizes bookings by room or space.

This view is ideal for understanding how each cage, court, field or space is being utilized throughout the day. It makes it easy to identify available time slots, avoid scheduling conflicts, and monitor room occupancy at a glance.

The Staff View organizes bookings by instructor or staff member.

This allows you to quickly review each staff member's schedule, see who is assigned to upcoming sessions, and manage instructor availability more efficiently.

Whether you're checking workloads or making scheduling adjustments, the Staff View provides a clear picture of your team members daily schedule.

The Equipment View displays when and where equipment has been assigned across your facility.

This view helps ensure equipment isn't double-booked and provides a convenient way to monitor equipment usage throughout the day.

To create and manage Equipment usage, please refer to the Equipment Management article.

Each booking displayed on the Calendar appears as a coloured tile. By default, the tile colour represents the type of service or event, making it easy to distinguish bookings at a glance,

When you initially create an event through the Services page, you can set the colour of the event under the Advanced Settings section,

After an event has been created, and you want to change the colour of an individual booking tile, this can be done through the Calendar:

At this time, there is no direct integration between our system and third-party calendars such as Google Calendar, Outlook, or Apple Calendar.

However, when a participant or instructor is added to a booking or session, they will receive an email notification containing the event details. This email includes a calendar file attachment (invite.ics ).

To add the booking or session to a personal calendar:

Additionally, your facility can use the Zapier integration to create automated workflows (zaps) where a booking created in Swift will result in a new event being created in your third party calendar. To learn more about the Zapier integration, read this article.